Attendee management

Attendee management, simple and powerful

With SharEvent you can manage attendees, registrations and event access from a single platform that is simple and professional. Organise data, QR codes, badges and dynamic groups, with updates in real time.

“Attendee management is the operational heart of every event. With SharEvent, every piece of data stays organised, current and easy to reach, for complete control in real time.”

Smart access

Simple registrations, complete management

A single platform to organise, filter and use attendee data in depth, while keeping a clear, practical overview at all times.

A complete attendee record and a data structure to measure

Attendees are managed in a single operational area, where all the information collected comes together.

Each record gives a complete view: data, registration status, operational details, QR code, badge and custom fields.

The structure is flexible and adaptable, and every piece of information can be used to filter, segment and export.

The organiser keeps full control throughout, with a clear and current overview.

See how

SharEvent attendee records with profiles, data and QR codes

Dynamic groups to organise and activate attendees

Attendees can be organised into dynamic groups, creating functional clusters based on characteristics, behaviour or specific needs.

This segmentation lets you handle different aspects of the event more effectively, from communications to dedicated activities and operational flows.

Groups are flexible and can be updated over time, and can be combined with filters for even more precise, contextual control.

Attendee management becomes more structured, more scalable and suited to complex events too.

See how

Organising attendees into dynamic groups in SharEvent

Custom views, so you work on the data that matters

With the Scenarios feature you can configure completely custom attendee views.

Each view is built by choosing which columns to show, including both standard and custom fields, according to what the moment or the team needs.

This makes it possible to read the data more easily and work only on the information that genuinely matters, improving speed, clarity and productivity.

The system adapts to how the organisation works, making every interaction more efficient.

Custom views of attendee data in SharEvent

Practical management of QR codes and badges

Inside the attendee record there is always a complete overview of the operational data tied to QR codes and badges.

That means you can reach everything you need for welcome, verification and check-in activities straight away, with no external tools.

Badge printing is built in and available directly from the platform, for individual attendees or in batches.

Everything is centralised in one environment, simplifying operations and reducing the risk of error.

Managing attendee QR codes and badges in SharEvent

Data always available, exportable and ready to use

All the information gathered about attendees can be exported simply and flexibly, whole or filtered.

That lets you use the data outside the platform for analysis, reporting or integration with other tools.

Exports keep the structure and consistency of the data, so internal operations and external use stay aligned.

The organiser keeps full control of the information, with no constraints.

Exporting attendee data to CSV from SharEvent

ADVANCED OPTIONS

Manage attendees with total control

CONTROL

Real-time control

Keep the attendee picture under control at all times, with information that is current and immediately available through every phase of the event. Reach any attendee's details quickly and handle operations and checks without interruption, even at the busiest moments.

OPERATIONS

Fast handling at the desk

Reach attendee information in seconds and deal with requests, changes or surprises during the event itself. Everything is designed to keep operations smooth and quick, cutting waiting times and improving the team's efficiency.

ORGANISATION

Clear, structured organisation

Keep attendee management orderly, with a clear structure that is easy to consult. That lets the team work in a coordinated way, reducing errors and keeping management effective even at complex events. Everything you need is in one place, with no scattered spreadsheets or manual processes.

EXPERIENCE

A smoother attendee experience

Offer a simpler, more professional experience, with quick processes and information available whenever it is needed. More efficient management means less friction and a better welcome for every attendee.

“Managing attendees is not just collecting data: it is having full control of the event at every moment.”

FAQs

Is attendee data updated in real time?

Yes. All information updates in real time. Every change, registration or import is immediately visible in the attendee area, so the team always works on current, reliable data.
Can attendee data be changed after registration?

Yes. Every attendee record is fully editable. You can update or correct information at any time, keeping control and data quality.
Can I export attendee data?

Yes. All data can be exported easily, whole or filtered. That lets you use the information for analysis, reports or external integrations.
Can the attendee list be customised?

Yes. With the Scenarios feature you can configure how the attendee list appears by choosing which columns to show. Every user can work with a view adapted to their own needs.
Can attendees be filtered in depth?

Yes. The filter system lets you combine several criteria, including custom fields, to reach precise segments quickly and put them to practical use.
Can I organise attendees into groups?

Yes. You can create dynamic groups to segment attendees and handle communications, access or specific activities more effectively.

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Attendee management

Attendee management